GSuite Online Training Archives

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1. Your Team Drive has over 7,000 images and PDF files. For a meeting you have in 10 minutes, your manager asks you for all the JPG and PDF marketing flyer files the company has created. You need to find these files before your meeting.

What should you do?

Search www.google.com for marketing flyer JPG OR PDF

Type marketing flyer JPG OR PDF in the Drive search bar

Search the bookmarks in your Google Chrome browser

Sort all the files in “Team Drive” alphabetically

2. You need to find an audio file on Google Drive that your manager shared with you recently. You know that the type of file you are looking for is audio, and the owner of the file is [email protected]

What should you do to quickly find the file on Google Drive?

Click on the dropdown menu in the search bar of Google Drive, select audio as the typo of file, select owned by me as owner, and then click Search.

Click on the dropdown menu in the search bar of Google Drive, select audio as the type of file, enter [email protected] as owner, and then click Search.

In the search bar of Google Drive, enter type: video owner: me

In the search bar of Google Drive, enter type: video owner: [email protected]

3. CORRECT TEXT

Overview

Your company is offering a new summer discount for its customers. In the following questions, take actions to update the New Summer Sales Discount that your sale representatives will share with customers.

You want to get feedback from two people on your team. In the New Summer Sales Discount document, give comment access to Sunanda Vaideesh and Jennifer Tollar.

4. CORRECT TEXT

Overview

You have negotiated a new deal with a customer. You now want to finalize their contract with your company for an annual supply of coffee beans.

You want to add a table of contents to the Contract document that automatically updates when changes are made to the different section headers. Add a table of contents with page numbers to the beginning of the contract documents, directly under the title header Cuppa Coffee Company C Supplier Contract.

5. CORRECT TEXT

Overview

In the following tasks, you will demonstrate your ability to work in Google Sheets. You are organizing and analyzing the schedule of employee shifts. Use the Employee Shift Schedule for Kelvin Cars sheet for all the tasks in this scenario.

Change the fill color of the cells in the Tuesday and Thursday columns to any color of your choosing.

6. CORRECT TEXT

Overview

Your company is offering a new summer discount for its customers. In the following questions, take actions to update the New Summer Sales Discount that your sale representatives will share with customers.

You are editing a document with information on this summer’s discounts. Open the New Summer Sales Discount document and change the line spacing in the Details section to single-spaced.

7. You received an email request that you want to respond to next week. For you to remember about this request, you need to have this email on top of your inbox next Monday at 9:30 AM.

What should you do?

Click Snooze in the email options. Then select to snooze the email until 9:30 AM next Monday.

Mark the email as Important. Create a calendar event for 9:30 AM next Monday. Then add the email’s URL to the calendar event.

Add the email to Tasks. Then edit the task to have a due date of 9:30 AM next Monday.

Create a calendar event for 9:30 AM next Monday, and add an email notification to be sent to your inbox.

8. You need to set up a way to easily access a Google Drive folder that your team shared with you. The Team Drive with this shared folder has over 1,000 different folders.

What should you do to have quick access to the shared folder?

Create a new folder in My Drive on Google Drive. Copy all the files from your team’s folder to the new folder

Create a new folder in My Drive on Google Drive. Move your team’s folder into this new folder

Find the shared folder on Google Drive. Change the color of the folder to red

Find the shared folder in Shared with me on Google Drive. Right-click on the folder, and then click Add to My Drive

9. CORRECT TEXT

Overview

In the following tasks, you will demonstrate your ability to work in Google Docs. Cascara is a furniture wholesaler with warehouses located in Europe. You will be filling out a form to ship a load of goods to one of the warehouses. Use the Carriage of Goods by Road (CGR) for all the tasks in this scenario.

Increase the font size of the document title, Carriage of Goods by Road (CGR), to 18.

10. A new customer asks you to send a Google Docs document to them as a Microsoft Word document. From the File menu of your Google Docs document, what action should you take?

Click Email as attachment, and then select Microsoft Word (.docx)

Click Download as, click Plain Text (.txt), and send them an email with this file attached

Click Share, enter the customer’s email address, and share the document

Click Make a Copy. Rename the document with a .docx extension, save it to “My Drive” and share the document with them